Check-in rooms

Check-in → Rooms is where you add the rooms children check in to, with the ages each suits and how many it holds. The check-in station reads this list: when a child is checked in it suggests the room whose ages fit, and the room’s name prints on the child’s label.

Add a room

1. Open Check-in, then the Rooms tab.
2. Choose Add room.
3. Type a Name, such as “Nursery” or “Kids room”. Two rooms cannot share a name.
4. Optionally set the Youngest age and Oldest age, in years. Leave one empty for no limit on that side: a Nursery might be 0 to 3, a Youth room “11 and up”.
5. Optionally set a Capacity, the number of children the room holds. Empty means no limit.
6. If your church has more than one campus, choose the Campus the room belongs to, or leave it empty for a room any campus can use.
7. Order decides where the room sits in lists at the station: lower comes first.
8. Choose Add room. If something needs fixing, the box says what, in words.

Change, archive or restore a room

• Select a room in the list to change anything about it, then Save room.
• Archive takes a room out of the station without losing it. HoW asks you to confirm first. Children already checked in keep their room on the roster and labels, and past attendance is not touched.
• Archived rooms stay in the list, marked Archived. Select one and choose Restore to bring it back.

Good to know

• Ages are the filter. A room can be limited by a range of ages. HoW does not filter by school grade or set a child-to-volunteer ratio.
• The station suggests, a person decides. The suggestion comes from the child’s age against the rooms’ ranges. The person at the door can pick any room, and capacity is a guide, not a lock.
• Who can do it. Anyone who manages events (owners and administrators). Check-in must be part of your plan. Staff who only run the door can use the station but do not see the Rooms tab.
• Changes are recorded in the church’s audit history.

Compared with Planning Center

Planning Center Check-Ins describes locations as “the physical rooms where people check in” or as groups of attendees such as Pre-K, and lets filters on age, grade and other details steer the suggestion, with capacity limits and attendee-to-volunteer ratios. HoW covers the room, an age range and a capacity today; grade filters, ratios, volunteer minimums and location groups are not built.