Staff limited to their campuses

In a multi-campus church, a staff member can be limited to the campuses they work with. They see and manage those campuses’ groups, teams, events and check-in, and nothing that belongs to another campus.

Choose someone’s campuses

1. In the staff dashboard, open Team. The Team members tab lists everyone with a login, with their roles and a Campuses column.
2. Check that Limit staff to their campuses, above the list, is on. It is on by default.
3. Choose the staff member. Under Campuses, in Works with, choose one or more campuses. Leaving it empty means every campus.
4. Choose Save access.

The change applies the next time that person loads a page.

What a limited staff member sees

• Their campuses’ records: groups, serve teams, events, registrations, attendance, check-in and service plans.
• Everything with no campus. A record with no campus is open to all campuses. They can read it, but only an owner or administrator can change it.
• The whole people directory. People, households, notes, care and communications are church-wide and are not limited by campus.
• Not another campus’s records. Those do not appear in lists or searches.

When they create a group, event, team, plan or check-in room, they must choose one of their own campuses.

Good to know

• Owners and administrators always see every campus. They cannot be limited; their row reads “Every campus (by role)”. If you make a limited staff member an administrator, their campuses are cleared when you save.
• Turning the limit off for the whole church is the Limit staff to their campuses switch, and only the church’s owner can change it. Administrators see it, with that sentence. Each person’s campuses are remembered if you turn it back on.
• Who chooses campuses. Owners and administrators.
• Reports show a limited staff member their own campuses’ numbers.
• Plans. Multi-campus is part of Elite and can be added to other plans. Without it, the Team page shows no campuses and every staff member sees every campus.

For members

A member can choose their own home campus in the member portal, on My profile. It records where they usually worship and starts the portal’s Groups and Events filters at that campus; it does not limit what they see. See Your campus in the member portal.

What DCX Logic support can do

Switch multi-campus on for your church, and explain what a limited staff member sees.

Coming from Planning Center

Planning Center lets you filter by campus but does not restrict a staff member to one; its permissions are a level per product, and a “collaborator” is “someone who has permission to view and/or edit a specific resource, like a list, workflow, custom profile note category, form, or custom field” (Permissions in People, read 2026-10-05), not a campus. HoW adds the campus restriction, because multi-site churches ask for it first.